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Privacy Policy

Emily Portraits, (”Emily Portraits“), is committed to protecting the privacy of visitors to our websites ( the ”Website” ). In this privacy policy, we therefore explain how we do it and what happens to your personal information when you visit the site. The privacy policy also provides you with the necessary information so that you may consent to the processing of your personal information explicitly and in full knowledge of the circumstances.

In principle, Emily Portraits processes all information and data you provide to Emily Portraits through the Website or otherwise collected by Emily Portraits through the Website in connection with the use of the Services (” Services”) described in more detail in Section 3 below, in accordance with the Terms of Use legal requirements and in an appropriate and transparent manner. In doing so, as explained below, Emily Portraits relies on internationally accepted principles for the processing of personal data such as limitation of purpose, restriction of storage, minimization of data volume, data quality and confidentiality.


  1. Data controller and data protection officer

  2. Processed personal data

    1. ​Name, contact details and other personal data

    2. Job applications

    3. Special categories of personal data

    4. Personal data of other persons

    5. Browser data

    6. Cookies

  3. ​Purposes of data processing

  4. Reasons for the processing as well as mandatory or exempted processing

  5. Recipient of personal data

  6. Forwarding of personal data

  7. Storage of personal data

  8. Rights of data subjects

  9. Amendments

    1. ​Data Controller and Data Protection Officer Emily Portraits (see the beginning of the Privacy Policy) is the Data Controller in connection with the processing of all personal data via the Website. If you would like to contact the Emily Portraits Data Protection Office, you can do so here:

    2. Personal Information Processed When you use the Website, Emily Portraits collects and processes data relating to you (as a person) that identifies you, either alone or together with other information that has already been collected. Emily Portraits can also collect and process data about others when you provide these Emily Portraits. This information is referred to as ” Personal Information ” and may be collected by Emily Portraits if you provide it voluntarily (eg by subscribing to the newsletter, or using Emily Portraits services) or simply by analyzing your behavior the website. Personal data that Emily Portraits may process through the Website are:

      1. ​Name, contact details and other personal information
        In various areas of the Website – especially when you create an account on the Website – you are asked to provide information such as name, telephone / mobile number, email address, date of birth, country of residence, address, etc to indicate. If you register for certain services, you may also be asked for your preferred method of payment – PayPal, bank transfer, or credit card. In addition, if you participate in surveys or other promotions on the Site, or if you communicate with Emily Portraits through the contact information provided on the Site or Customer Service, you may be required to collect additional information that you provide.

      2. Job applications
        If you register to apply for a job on the website, you will be asked to provide a variety of personal information, such as employment information ( eg CV, cover letter, professional qualifications, expectations and desired job, earliest possible entry, URLs etc.). The personal information you provide for this purpose will be processed by Emily Portraits in accordance with the Privacy Policy published there

      3. Special categories of personal information
        In certain areas of the website (such as the invitation request form), there are free text fields that you can use to provide Emily Portraits with information or requests. Here also personal data can be entered. As far as these text boxes are editable without any prescriptions, you could also (by mistake or intentionally) enter more sensitive personal information, such as data that allows for inferences about ethnicity, political opinions, religious or philosophical beliefs, or membership in a union. The content you upload through these text boxes may also (by mistake or intentionally) contain sensitive information about you, such as genetic data, biometric data, or health, sexual or sexual orientation information. Please do not disclose any such sensitive personal information on the website, unless you deem it absolutely necessary. Because passing on such information is purely optional, please always keep in mind that Emily Portraits needs your explicit permission to process this type of personal information. Emily Portraits therefore urges you to give your explicit permission to process this type of personal information if you decide to divulge it.

      4. Other people’s personal information
        As discussed in the previous section, you will find free text boxes in certain areas of the site where you can post messages to Emily Portraits. These communications may (by mistake or intentionally) contain other persons’ personal information.
        If you choose to share personal information with others, you are the independent data controller of that personal information and assume all the associated legal responsibilities and responsibilities. This implies, among other things, that you must fully indemnify Emily Portraits for any complaints, claims or claims for damages resulting from the processing of such personal data by third parties whose personal data you have provided through the Website.
        Because Emily Portraits does not collect this type of data directly from others (but collects it indirectly from you), you must obtain permission from these individuals before you share information about them with Emily Portraits. If you fail to do so, you must otherwise ensure that there are other reasonable grounds why you have the right to share this information with Emily Portraits.

      5. Browser data
        The operation of the website, as with all websites on the Internet, involves the use of computer systems and software that collects information about the users of the website as part of routine operation. While Emily Portraits does not collect this information in order to associate you with certain users, it is still possible to identify those users either directly through this information or through other collected data. For this reason, these data should also be considered as personal data.
        These data include, for example, various characteristics of your operating system and your IT environment such as IP address, location (country), the domain name of your computer, the URI addresses (Uniform Resource Identifier) of the resources you visit the website request time, such time requirements, type of request to the server, extent of the file received upon request, the numeric code to the status of the response of the server (successful, errors, etc.) and so on.
        These data are used to compile statistical information about the use of the website, to ensure correct operation and to detect errors and / or misuse of the website. Except for the latter purpose, this data will not be stored for more than 7 working days

      6. Cookies
         more detailed information on the use of cookies, see the Cookie Policy.

    3. Purposes of Data Processing
      Emily Portraits intends to use your personal information collected through the Website for the following purposes:
      To confirm your identity and to assist you if you have lost or forgotten username and / or password for any of Emily Portraits’s services by logging in; so we can send you the Emily Portraits information, if you’ve subscribed to it, to send you information that you specifically requested; or so that you can request a session invitation.
      For future marketing or promotional purposes, such as direct marketing, market research and surveys via e-mail, SMS or telephone, banners, instant messaging, via an operator, traditional mails, through the Emily Portraits social media pages related to Emily Portraits products and services or to the selected third party (” Marketing “). For future marketing or promotional purposes directly through marketing emails to you about products and services similar to those you have already purchased or requested on the Site (” Soft Spam “).
      To create a user profile for you as a website user about the use of cookies and to collect and analyze information about the selection of pages and information you have made on the website and about your general activities on the website. This profile will then be used to provide you with information about other websites / services that you think we may be interested in and to show you information and advertising that may be of interest to you. The algorithms used in this processing are regularly reviewed to ensure fair and unbiased processing (” profiling “).
      To comply with legal requirements that require Emily Portraits to collect and / or further process certain types of personal data (” Legislative Compliance “).
      To prevent and detect misuse of the Website or fraudulent activity that occurs through the Website (” misuse / fraud “).

    4. Reasons for processing and mandatory / optional processing
      The legal basis for the processing of your personal data by Emily Portraits for the purposes stated in Section 3 are as follows:
      Provision of services : Processing is essential for these purposes in order to provide the services and thus to be able to fulfill a contract with you. You are therefore required to provide Emily Portraits with your personal information for these purposes. If you do not, Emily Portraits will not be able to provide services for you.
      Marketing : Processing for this purpose may only be done with your permission. You are under no obligation to give Emily Portraits this permission, and it will not affect you if you do not (except that you will not receive any further marketing information from Emily Portraits). Any granted approval may be withdrawn at any time ( see Section 8 ).
      Soft Spam : Processing for this purpose occurs because Emily Portraits would like to send you, by email, information about products and services similar to those you have already purchased or requested on the Site. You may block these emails and it will have no effect on you (except that you will no longer receive such emails from Emily Portraits) if you do so by disagreeing with the link provided below in the emails.
      Profiling : Processing for this purpose is subject to your approval, which is obtained through the banner cookie and / or a special check box. You are not required to give Emily Portraits permission to use your personal information, and it will not affect you if you do not (except that you will not be able to benefit from the increased personalization of your website experience). Any granted approval may be withdrawn at any time ( see Section 8 ).
      Legal compliance : Processing for this purpose is necessary for Emily Portraits to fulfill its legal obligations. If you provide Emily Portraits with personal information, Emily Portraits must process it in accordance with applicable laws, for example, by storing and transferring personal information to authorities for taxation, customs, or other regulatory purposes.
      Abuse / Fraud : Information collected for this purpose will only be used to prevent and detect fraudulent activity or misuse of the Website (for potentially criminal purposes)

    5. Recipient of personal data
      Your personal data may be forwarded to the following persons or groups of persons / organizations (” recipients “):
      Individuals, companies or law firms who assist and advise Emily Portraits on accounting, administration, legal issues, tax matters, finance and debt collection related to the Services, and who normally act as Emily Portraits contract data processors;
      Companies engaged in the provision of the services (for example, hosting providers or e-mail providers);
      Persons authorized to perform technical maintenance (such as maintenance of network equipment or electronic communications networks);
      Persons instructed by Emily Portraits to process personal data strictly necessary for activities related to the provision of the Services and who have undertaken to maintain secrecy or are subject to such obligation by law (such as Emily Portraits employees);
      Other companies of the Emily Portraits Group for internal administrative purposes, such as the management of personal customer or employee data and
      Public organizations or authorities to which Personal Information may be transferred in accordance with applicable laws or regulations of such organizations or authorities

    6. Transfer of Personal Information
      Given Emily Portraits’s global presence and business, your personal information may be shared with recipients in different countries. Emily Portraits therefore uses appropriate security measures to ensure that the personal data is transmitted legally and securely. For example, we base our decisions on these matters, as well as the usual privacy clauses of the European Commission or other security measures and terms that are considered appropriate for the relevant transfer. You can request further information by contacting us on our website.

    7. Retention of personal data
      Personal data processed for the purpose of providing services will only be retained by Emily Portraits for as long as absolutely necessary for these purposes – but this may be a longer period of time, if necessary, for Emily Portraits’s interests a possible liability in connection with such provision of services.
      Personal data used for marketing or profiling will be held by Emily Portraits from the date on which you have given your approval to the date on which you revoke the granted and periodically renewed license. Once the authorization is revoked, the personal data will no longer be used for such purposes, but may continue to be retained by Emily Portraits, in particular to the extent necessary to protect Emily Portraits’s interests with regard to potential liability in connection with such processing.
      Personal data processed for the purpose of soft spam will be retained until such time as you refuse such processing using the link provided at the end of these emails.
      Personal data processed for legal compliance purposes will be retained by Emily Portraits for the period specified by applicable law or applicable law.
      Personal data processed to prevent abuse / fraud will be retained by Emily Portraits for as long as absolutely necessary to fulfill its purpose.

    8. Rights of the persons concerned
      As a data subject, you have the following rights at any time to Emily Portraits:
      You may access your personal data (or a copy thereof) processed by Emily Portraits and information about its processing;
      You may correct or update your personal information processed by Emily Portraits if it is inaccurate or incomplete;
      You may request the deletion of your personal data processed by Emily Portraits if you find the processing unnecessary or otherwise unlawful;
      You may request a restriction on the processing of your personal data if you believe that it has been processed in an inappropriate, unnecessary or unlawful manner or if you have objected to the processing;
      You may exercise your transferability rights, including the right to receive from Emily Portraits a copy of your personal information in a structured, common, machine-readable format and the right to have your personal information sent to another data controller;
      The processing of your personal data for reasons of your particular situation, which you consider to be contrary to processing by Emily Portraits, contradicts or
      Revoke your consent to processing ( marketing and profiling ).
      Please note that most of the personal information that you provide to Emily Portraits, for example, your email preferences, can be changed at any time by accessing the user profile (if any) that you can create on the website.
      When requesting services, you may have determined the medium for marketing communication (fax, telephone, SMS, e-mail, post, social media). You can do that for marketing Remove approval granted from the user profile (if available) using different communication paths by deactivating the selected options. You may also revoke the approval granted for marketing via email or reject soft spam by clicking on the link provided at the end of each email. The same applies to the Emily Portraits newsletter that you receive as a service.
      The consent to profiling through cookies may be revoked as described in Section 2.f or, if issued on check box by changing the preferences in your user profile that you can create on the site.
      You may also exercise your above rights in writing at any time by sending an e-mail to .
      We also point out that, as the data subject, you are always entitled to complain to the Inspectorate responsible for the protection of your personal data if you believe that the processing of your personal data via the Website is not lawful.

    9. Changes
      This Privacy Policy entered into force on April 16, 2018. Emily Portraits reserves the right to change this Privacy Policy in whole or in part or to adapt its content to any changes in relevant legislation. Emily Portraits will promptly notify you of such changes and they are binding upon publication on the Site. Emily Portraits recommends that you regularly consult the privacy policy to view the most up-to-date version so that you are always aware of how Emily Portraits collects and uses personal information.

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